Office Manager & Project Assistant Global Quality Assurance (m/f/d)

Country:  Germany
City:  Aachen
Department:  Global Operations & Production
Job ID:  42379


Our people in Manufacturing & Global Operations share two priorities: getting things done and making things better. If you’re a dynamic person with a positive mindset, you’ll fit in well here. It’s an international team with a powerful spirit of collaboration. Together, we make sure our products meet the highest standards of quality by constantly searching for ways to improve at every stage of our value chain – from the raw materials we buy through to the logistics network that brings our medicines to patients. Join our team and help us make an even bigger contribution to Grünenthal’s future.


What the job looks like
Each day you´ll enjoy a variety of challenges, such as:

  • Supporting the line manager with the implementation of the overall strategy and individual project tasks
  • Responsibility for efficient office processes, documentation and meeting facilitation as well as taking on ownership and managing selected projects
  • Supports various project topics including keeping track of the meeting schedule and ongoing projects, taking meeting notes and actions as well as preparing materials for upcoming meetings and follow-up 
  • Administrative support, e.g. calendar management, planning of appointments, preparation of the agenda, documentation of meetings, processing of files, monitoring deadlines
  • Organization of national and international business travels and events, including flight, hotel, transfer booking and processing relevant expenses
  • Overall support (IT tickets, vendor management, procurement, etc.) and support with internal communications activities (where relevant) – e.g. on intranet 
  • Support with creation and development of presentations (PowerPoint) as well as Budget Tracking (supporting oversight if cost centers / PO management) 
  • First line contact person for team members as well as internal and external stakeholders and supporting the successful onboarding of new hires, incl. introduction, training to all relevant internal systems and processes 


What you'll bring to the table

To make the most of this role and truly thrive, you should have:

  •  Successfully finished commercial apprenticeship in e.g. office management, industrial clerk or comparable; bachelor's degree beneficial
  •  At least 3 years relevant professional experience in project, process or advanced office management roles
  •  Certified training(s) on agile project management, methods or comparable are beneficial 
  •  Proficient experience with MS Office (Word, Excel, PowerPoint, Teams), SAP and Concur 
  •  Strong communication skills as well as advanced presentation and facilitation skills 
  •  Highly independent working style, able to prioritize workload and meeting deadlines
  •  Business fluent in English and German


About Grünenthal

Grünenthal is a global leader in pain management and related diseases. As a science-based, privately-owned pharmaceutical company, we have a long track record of bringing innovative treatments and state-of-the-art technologies to patients worldwide. Our purpose is to change lives for the better – and innovation is our passion. We are focussing all of our activities and efforts on working towards our vision of a world free of pain.

Grünenthal is headquartered in Aachen, Germany, and has affiliates in 28 countries across Europe, Latin America and the US. Our products are available in more than 100 countries. In 2021, Grünenthal employed around 4,500 people and achieved sales of € 1.5 bn.

Your HR contact: 
Rita Hugo-Olbertz

Meet our teams
LinkedIn: Grunenthal Group
Instagram: @grunenthal

Meet our teams
Grunenthal Group